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We support the sharing of knowledge to inspire tomorrow’s experts by covering the costs of staff and researchers that are attending conferences to present their work derived at Moorfields or from MEC funded Springboards awards.

The opportunity to present work at national and international conferences is a vital component in the dissemination of findings, building professional relationships and establishing fruitful collaborations.

Our conference grants programme is now open.

Application deadline and decision timelines

We are committed to support eligible Moorfields staff to present their research. 

Grant holders and named researchers on Springboard awards funded by us and held at UCL are now also eligible to apply.

Applicants should submit their completed forms at least two months prior to the first day of the conference.

Applicants are advised to start the process of applying for a Conference Grant ahead of or in parallel to securing relevant Moorfields study leave approval and abstract acceptance to attend the conference.

Applications can be submitted at any time during the year. 

Please read our guidelines before applying. 

Eligibility

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Individuals within the eligible categories must hold a contract of employment with Moorfields Eye Hospital NHS Trust or UCL at the time the conference is attended.

To see if you can proceed to submit an application, please refer to the full-size download of the eligibility flowchart and criteria below.

  • Medical and non medical research fellows can apply for a Conference Grant if they are presenting research derived from Moorfields work at national or international meetings.
  • Speciality trainees can apply for a Conference Grant if they are presenting research derived from Moorfields work at international meetings. Registration fees will be expected to normally be paid for via deanery funding. National meetings will not be considered.
  • Non-medical research active Moorfields staff can apply for a Conference Grant if they are presenting research derived from Moorfields’ work at national or international meetings. Eligible staff will normally hold a full time or substantial contract of employment with Moorfields.
  • Honorary staff can only apply where the individual is a medical graduate and appears on a relevant clinical profile in Moorfields at the time of application and the conference. For avoidance of doubt we expect these individuals to be part of a clinical service at Moorfields and as such are seeing patients in a capacity unrelated to research.
  • MEC Springboard award holders or named researchers can apply if they are presenting work derived from our grant held at UCL at national or international meetings. Eligible staff will have a contract with UCL at the time of conference.

For full details of all eligibility criteria please refer to the programme guidelines.

How much can I apply for?

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Our Conference Grant supports the cost of the conference registration fees, travel, accommodation and contribution to the cost of poster printing. For virtual attendance, only the registration fee is considered.

A budget is not required for the application form but you should be aware that if you do not adhere to the grant conditions and any conditions included in the award letter, payment of expenses will not be forthcoming.

Applicants are advised to read the funding programme guidelines carefully ahead of submitting an application to ensure they are fully aware of the allowed and disallowed costs.

Before you begin

See guidance

Please ensure that you have read the following:

Preparing your application

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Applications should be submitted via our grant management system, Flexigrant.

Applicants who have previously held or applied for a Moorfields Eye Charity grant will already have an account set up on Flexigrant. Please follow the guidance on our Advice for Applicants webpage for details on activating your account.

For applicants who have not applied for a Moorfields Eye Charity grant, please visit Flexigrant and click register to create an account.

Please refer to our application guidance for further information on completing an application.

Applicants must comply with the instructions and eligibility criteria outlined in the grant guidance.

Apply now

Applications can be completed via our grants management system Flexigrant.

Before submitting an application, applicants should ensure they have referred to the grant guidelines. 

Successful applicants will be required to follow our requirements around branding and acknowledgement. 

Post conference requirements

After the conference, grant holders must complete a Conference attendance report and claim form for the grant to be processed and expense claims to be considered. 

Applicants will be sent a reminder to complete this task and it will be completed within Flexigrant.

Our Conference Grants come with requirements around how you present your research and claim back expenses.

For any enquiries or additional support, please contact the Moorfields Eye Charity Grants and Research Team.

Email: moorfields.eyecharity.researchgrants@nhs.net
Phone: 0207 566 2565